Simplify Business Travel with Plover.co Corporate Travel Management Software – 2023

Business travel can be complex and time-consuming, especially when managing all the associated details. That’s where Plover is.co Corporate Travel Management Software comes in. Corporate travel management software can help companies streamline the process and make business travel more accessible and efficient.

What is Corporate Travel Management Software?

Corporate Travel Management Software is a powerful tool enabling companies to manage their corporate travel expenses effectively and efficiently. With the increasing complexity of travel arrangements, it has become essential for businesses to have a comprehensive and centralized system to manage travel bookings, expense reports, and travel policy compliance.

This software provides travel managers and finance teams with advanced features and real-time visibility into travel spending. It allows them to monitor and control expenses, track employee travel requests, and ensure policy compliance. By streamlining the travel booking process and automating expense management, the software helps businesses reduce costs, improve efficiency, and enhance the overall travel experience for their employees.

Benefits of Using Corporate Travel Management Software

1. Cost Savings:

One of the main benefits of using corporate travel management software is that it helps businesses save costs on travel expenditures. By automating bookings and expense tracking, companies can reduce the time and costs associated with manual booking processes, such as printing tickets, fees for last-minute cancellations, and inaccurate invoices. As a result, businesses can reduce their overall expenses by up to 25%.

2. Improved Efficiency:

Corporate travel management software also reduces errors caused by manual processes and improves overall efficiency in the workplace. With automation tools like automated email reminders for upcoming trips and computerised notifications when policies are violated, companies can streamline their travel processes and save time.

3. Increased Visibility:

The comprehensive reporting features provided by corporate travel management software allow businesses to gain real-time visibility into their employees’ spending habits, which helps them understand where money is being spent more effectively and make better decisions about future travel budgeting.

Top Features to Look for in Corporate Travel Management Software

The right corporate travel management software can help companies save money, reduce the stress of organizing trips, and increase productivity. The software is designed to streamline the process of booking flights, hotels, car rentals, and other services for business trips. This software makes it easier for organizations to quickly compare prices across various vendors to secure the best deals on corporate travel arrangements.

Online Booking Tools

Look for software that provides automated booking tools to streamline the entire travel process, from ticketing to check-in. This feature should also offer real-time notifications and updates to inform travellers of their current status and any changes in their flights or accommodations.

Expense Reporting and Management

Look for software that offers detailed reporting features so companies can gain insights into their overall corporate spending on business travel and use them to make better decisions about future budgeting and resource allocation.

Corporate travel management software should be able to track and manage all employee expenses related to business trips, such as flight tickets, hotel stays, meals, transportation costs, etc. It should also automatically generate accurate expense reports to track employee spending habits easily.

Policy Compliance and Control

The software should provide policy enforcement tools that allow companies to set up rules and regulations for employee travel expenses and ensure compliance with those policies. This will help organizations save money by avoiding unnecessary costs and maintaining a consistent travel policy.

Features in Plover.co Corporate Travel Management Software

1. Intuitive Booking System

Plover Travel App is a user-friendly booking system that allows employees to make travel arrangements easily. From flights and hotels to rental cars and trains, this software offers a one-stop solution for all your travel needs. Say goodbye to the hassle of juggling multiple booking platforms – Plover brings everything under one roof.

2. Expense Tracking and Reporting

Tracking expenses is often a daunting task for both employees and finance teams. Plover simplifies this process by automating expense tracking and generating comprehensive reports. This saves time and ensures transparency and compliance with company policies.

3. Customized Travel Policies

Every company has its unique travel policies and preferences. Plover allows you to configure and enforce custom travel policies, ensuring that every booking follows your company’s guidelines. This feature helps control costs and maintain consistency across your organization.

How to Choose the Best Corporate Travel Management Software for Your Business

When selecting travel management software, it is essential to consider factors such as customization, scalability, and user experience. Look for solutions that enable you to tailor settings and features according to the needs of your business, such as customizing the booking process or setting up automated approvals for specific users.

Additionally, ensure that the software can support different types of currency and payment methods. Further, prioritize solutions that offer seamless integration with your existing systems, user-friendly interfaces, detailed reporting tools for visibility into employee spending, policy enforcement tools for compliant travel expenses, and comprehensive support and training. By carefully evaluating your options based on these criteria, you can choose a software solution to maximize efficiency, cost savings, and user satisfaction.

Why Plover Corporate Travel App?

Plover Corporate Travel App is a comprehensive corporate travel management solution designed to streamline booking, managing, and tracking business trips. Plover offers online booking tools that allow companies to quickly compare prices across multiple vendors to secure the best deals on flights, hotels, car rentals, and other services. It also provides detailed expense reporting and management features for tracking employee spending habits.

Moreover, Plover has policy compliance and control tools for setting up rules and regulations for employee travel expenses. The platform also offers seamless integration with existing systems, user-friendly interfaces, detailed reporting tools for visibility into employee spending, policy enforcement tools for compliant travel expenses, and comprehensive support and training. With the Plover Corporate Travel App, organizations can maximize efficiency, cost savings, and user satisfaction regarding corporate travel arrangements.

Key Benefits

Corporate travel management software provides many benefits for the companies that use it. This software helps simplify and streamline booking flights, hotels, and other travel-related services. With corporate travel management software, businesses can gain visibility into their spending on travel-related services and reduce costs by getting discounts and consolidating their expenses.

Flight Bookings

At Plover Corporate Travel App, we have incorporated many smart features to make searching and comparing flights easier.

Our app allows you to compare flights across different airlines, easily comparing regular fares alongside corporate ones. Additionally, you can select any add-ons, such as seats, meals and baggage (NDC & Direct Connect airlines only).

Hotel & Car Bookings

Finding the right corporate travel management software can make all the difference in finding the best accommodation and car rental deals for business trips. The Plover Corporate Travel App lets you choose from over 28 million hotels, other accommodation options worldwide, and all major car rental providers. Your corporate rates with your preferred corporate hotels and car rental providers can be available in your search, allowing you to quickly compare prices across different vendors and secure the best deals.

Travel Insurance

Ensuring that employees are adequately covered while travelling is essential. Plover Corporate Travel App offers a comprehensive travel insurance solution to protect your employees from any unexpected events during their business trips. Our platform ensures that you have all the information needed to make an informed decision about travel insurance coverage, including:

• Protection against medical expenses and hospitalization costs

• Coverage for trip cancellations and interruptions

• Lost baggage coverage

• 24/7 emergency assistance

• Coverage for flight delays, missed connections, and more.

Information On-The-Go

It is designed to provide an easy-to-use interface for companies to access and manage their travel data with real-time updates, ensuring the most up-to-date information on all their trips.

Get real-time updates on flight timing, gate changes and baggage info, making staying organized while you travel easier. Receive alerts surrounding any delays or cancellations so you never miss a flight. Travel managers can use this information to quickly inform travellers of any changes in their flight schedule as soon as they happen.

Travel Advisory & News

Plover Corporate Travel App lets you stay informed about travel advisories and news. Our app provides access to curated content from major media outlets to ensure your staff is always up-to-date on the latest travel information. Additionally, our team provides personalized support and advice for any corporate travel queries you may have.

In addition to the benefits discussed above, corporate travel management software offers a range of essential features that can further enhance the travel experience for businesses and travellers. These features include:

Key Features

These features include:

Profile management
NDC and direct connect
Data analytics and reporting
Traveler safety and crisis management
Global assistance

Let’s look at each of these key features in the following sections.

Profile management

Profile management allows companies to store and update employee information for travel-related tasks. This includes employee data such as contact information, passport details, dietary restrictions, seating preferences, and assistance needs. Profile management allows easy access to all relevant information from one central portal. This makes it easier for travel managers to quickly inform travellers of any changes in their flight schedule as soon as they happen.

NDC and direct connect

New Distribution Capability (NDC) and direct connect are corporate travel management software features that allow users to access up-to-date flight information and book flights directly from the airline. These technologies offer businesses improved customer experience, increased efficiency, and cost reduction by enabling airlines to manage inventory and pricing more effectively and provide personalized offers to customers.

Data analytics and reporting

Data analytics and reporting are essential for understanding the overall performance of corporate travel management software. With detailed reports, companies can track their spending on business trips, identify trends in employee travel behaviour, and adjust budgeting accordingly.

This feature also enables companies to analyze their current practices and make improvements to improve efficiency and reduce costs. Additionally, data analytics can generate insights about traveller preferences, such as preferred destinations or hotel categories.

Traveler safety and crisis management

Corporations must be able to track their employees and monitor the safety of their travellers at all times. To ensure this, corporate travel management software offers global assistance features such as real-time notifications, location tracking, crisis response teams, and access to emergency contacts. These features help companies protect their travellers and save time and money for managing unexpected or dangerous situations.

Global assistance

No more long-distance IDD charges when travelling abroad. Plover’s corporate travel management software allows travellers to stay in contact with their travel consultants without worrying about expensive international calling fees.

The Global Assist feature of the app routes calls and chats to an available after-hours service team, which is available 24/7 in case of any travel emergency. All communication between travelers and their travel consultants is secure and encrypted so travelers can be sure their information is safe.

Frequently Asked Questions (FAQ)

How do you manage corporate travel?

Efficiently managing corporate travel requires utilizing a smart booking tool, providing 24/7 travel support, creating policies and approval workflows, organizing and using travel spend data in real-time, enhancing collaboration between admin and finance, and reducing your company’s carbon footprint.

By utilizing a smart booking tool, companies can streamline the booking process and ensure that all travel complies with corporate policies. 24/7 travel support can help employees with any issues during their travels. Policies and approval workflows can help ensure all travel is approved and appropriately tracked.

How do you manage corporate travel?

Organizing and using travel spending data.

What are the main benefits of using corporate travel management software?

The main benefits of corporate travel management software include streamlined travel bookings, efficient expense reporting and management, policy compliance, and access to real-time information and travel advisories.

How can corporate travel management software help with cost savings?

Corporate travel management software can help businesses control costs by tracking expenses, identifying savings, and enforcing policy compliance.

It can provide visibility into spending, allowing businesses to make informed decisions about their travel budget. It can also help streamline the booking process, making it easier for employees and companies to book travel.